Factors for a Successful Tenant Screening (1)
Name Name is the most obvious criteria for tenant screening. However, this is often left partially incomplete. Well, one specific rule to note when considering a background check, like tenant screening, is to provide a full, complete and current name. This is mandatory for every resident. And, since the main presumption is you may have to ultimately sue for possession and back rent, it must be clear who the responsible parties are. So, when reviewing the name block on the application, make sure that it is properly spelled and a middle name is included. Also, make sure that the nicknames or aliases are also included. If for instance, a female tenant is the applicant, it is necessary to obtain her maiden name as well as any former married names. Obviously, this will help you to obtain the proper screening report on the right person. Besides the tenant”Ēs name, the name and complete identification of the children and other occupants also play a very important role. As you may know, children may move in as minors, but time will come that they may be evicted as adults. In addition to this, complete names of children may be a big help for you later, especially when you are trying to find out delinquent tenants for collection purposes. Be sure the name of the primary tenant is clear as to generation and gender. Note that confusion, whether it is intentional or not, is one of the most significant factors when evaluating a prospective tenant. Thus, if certain confusion appears, particularly over generation, it should be clarified between junior or senior or a II or III generation. As to gender, it is not always clear if the delinquent tenant is male or female. This can also be of great help for a private investigator researching a debtor”Ēs assets. Here are other possibilities that may create confusion: Use of a nickname in the name block. Inconsistency of the surname. For example, if a child from a previous marriage is included as a tenant, his or her surname may not be consistent with wither of the adult applicants. Clarifying the origin of the child”Ēs surname may help you locate a delinquent tenant at a later date. There are some instances when an unmarried couple uses the same surname on an application to appear married. If you know a couple doing this, see if the surname is consistent with the accompanying documentation. Moreover, if you are dealing with a commercial property, be sure that all of the various business names, fictitious business names, DBA”Ēs, and corporate names are included along with the responsible individuals. Note that all of the business names used by the individuals can be verified through public records or perhaps through an information provider. Social Security Number Other than the tenant”Ēs name, the social security number has long been deemed as the most important piece of information required for tenant screening. So if possible, try to confirm the social security number by checking and cross-checking as many ways as possible. If the SSN is available, ask for the SSN of your prospective tenant and compare it to the number provided on the application. Be careful though to check for transposition of numbers, as well as for inconsistencies with the name. One particular hint here is to look for an application form that breaks down the social security number into three groups. Experts often say that this will likely minimize the possibility for errors, omission, as well as transpositions of the social security number. Ask for the prospective tenant to give you a copy of his or her pay stub or his or her most recent W-2 Form. Then, compare the consistency of the social security number with the one indicated on the application. Once you are satisfied with the evidence, showing that the number provided may be legitimate, it”Ēs now time to examine it even further. While a number of people may not be able to give you with a copy of their social security card, always note that a counterfeit social security card can now be bought for as little as $40. The next step to take is to understand how to read a social security number. In the first place, a social security number is always broken into three sets of numbers. Except of a few numbers issued to the military during the mid 1970s, all the social security numbers contain the digits. Those that were issued with ten numbers all start with zero. The first three digits mainly indicate where the card originated from. So, if for example, a number originates from Montana and the prospective tenant shows previous addresses from New York and Florida, then claims to be born in Texas, and is now applying to rent your apartment in California, then there may be a problem. If this kind of situation occurs, you must be smart and play detective. You can ask the prospective tenant what particular state they received their social security card. Furthermore, if you have a prospective tenant who provides you a social security number with the area number not corresponding with any of the fifty states, assume that this is a fraudulent social security number. So send that tenant on his way. Birth Information Date of Birth – Although a fairly simple request, the tenant”Ēs birth date is often incomplete and inconsistent with other information. It is then necessary you obtain a complete date of birth – of course with the month, day and year. This is very important as very often this is the only thing to differentiate people with similar or common names. Another thing is that, be sure that given date is consistent with all other information. If possible, compare it to a driver”Ēs license and any other information available. Place of Birth – This is but another important thing to consider when conducting tenant screening. The city and state or county of origin is very critical for verification as well as additional cross checking, or for other evidence. One should always remember that every piece of information must be consistent with every other. The tenant”Ēs birth place may reflect an inconsistency with the origin of the social security number or list of previous residences. And, an accurate and complete birth place will help you locate relatives in case the need arises to locate the tenant for collection purposes. Mother”Ēs Maiden Name – Along with the date and place of birth, the mother”Ēs maiden name can also be useful in determining the tenant”Ēs consistency and honesty. It is often said that knowing a mother”Ēs maiden name can be the most important piece of the puzzle when searching for assets. Of course, it helps you to confirm the applicant”Ēs background, but more to it, a mother”Ēs maiden name may be the difference in finding out assets and detecting fraud. Driver”Ēs License Note: Bona fide picture identification is a crucial part of an application package. Well, typically, a driver”Ēs license is the easiest to obtain. Outside from the apparent advantage of a photographic comparison with the prospective tenant, a driver”Ēs license is a wealth of additional information to help with cross checking for accuracy. It is even more useful for locating the tenant in the future. Here”Ēs what you can do: Cross check the complete name on the license with the name on the application and other information provided. Just find out is the name is the same, if it is spelled the same, or is the middle name or initial the same. Cross check the address and date of birth with the application and other identification. This is to insure consistency. Along with this, be sure that the physical description approximates the photograph and describes the prospective tenant in front of you. Note that the driver”Ēs license number is the most necessary piece of information on the license. So, if a photocopy machine is not available, be sure that the number is included on the application. Note that the driver”Ēs license number may also be an excellent tool to help you locate a bank account in case there”Ēs a need to locate assets for collection purposes. |
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